Office Assistant – National Position
Nationale Stelle
Europa
Ukraine
Malteser International is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asia, Europe and the Middle East, we support people in need – regardless of their religion, origin or political convictions.
Since the start of the war in eastern Ukraine in 2014, Malteser International has been working with three local partner organizations in the sector of mental health and psycho-social support (MHPSS). As a result of the Russian attack in February 2022, Malteser International has expanded its humanitarian activities in Ukraine with a strong partner focus to include relief distributions in war-affected areas – winterization – a scale-up of Mental Health and Psycho-social support – as well as social support and cohesion.
For its work in Lviv, Ukraine, Malteser International is looking for an Office Assistant - National Position.
As an Office Assistant, you will support the International Lviv office in day-to-day administrative and logistical tasks as assigned by the line manager.
Your responsibilities:
- Support in the issuance and return of assets to/from staff
- Keep the assets records up to date both, the physical filing system and Excel version
- Establish and maintain a list of contact details for preferred service providers including, electricians, generator servicers, etc.
- Support Logistics Officer in day-to-day logistics activities in office and office storage management
- Drive and oversee maintenance of vehicles, follow MI safe-driving regulations, and ensure each trip is recorded in the logbook
- Maintain vehicle safety equipment as outlined in the vehicle safety kit e.g. first aid kit, fire extinguisher, etc.
- Perform any additional duties assigned by your line manager
Your profile:
- Minimum 2 years’ experience in a similar role (International/National NGO experience will be preferred)
- Valid driving license B
- Good interpersonal skills and demonstrated ability to work effectively in insecure environments
- Some practical experience in vehicle maintenance
- A proactive and flexible approach to work
- Strong knowledge of Ukrainian language as well as good level of English (written and spoken)
What we offer:
- Start Date: ASAP
- Duty Station: Lviv/Ukraine with frequent travel to other oblasts
- Duration of contract: One year (with the possibility to extend)
- Salary according to qualification and experience, insurance package
Working for Malteser International
Malteser is an equal opportunity employer and welcomes applications from all people, regardless of gender, confession or origin.
Malteser International is committed to safeguarding people within our programmes from exploitation, abuse and sexual harassment and has specific policies on this commitment (including a Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Malteser International conducts reference and background checks for all staff (including criminal records check for specific roles). Any candidate offered a job with Malteser International will be expected to sign MI’s Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these document
Whether you work as a specialist on overseas service or in one of our regional offices - we offer you a challenging working environment in an experienced international team. More than 1,000 national and international staff are currently deployed in various crisis and disaster areas around the world as well as in our regional offices in Cologne and New York City. For more information please have a look here.
How to apply:
If you are interested in this position, kindly submit your extensive application (CV, letter of motivation, copies of diplomas and three professional references) online at our job portal until 20.05.2025